Privacy Policy

Updated: September 30, 2025

INTRODUCTION

Protecting your private information is our priority. This Privacy Policy applies to www.cfcbk.com and Clear Finances and Consulting, LLC DBA CFC Bookkeeping, LLC (collectively referred to as “CFC Bookkeeping,” “we,” “us,” or “our”) and governs how we collect, use, and protect your personal information. Our website serves as an information, resources, and booking platform for our bookkeeping, tax preparation, payroll, and advisory services.

By using our website or services, you consent to the data practices described in this policy.

INFORMATION WE COLLECT

When you choose to work with CFC Bookkeeping, we may collect the following types of information:

Personal Information: Full name, email address, phone number, mailing and/or business address.

Financial & Tax Information: Tax documents and records, financial statements, business formation documents, banking information, Social Security Numbers, Employer Identification Numbers, and details about investments and retirement accounts.

Business Client Information: Business structure, revenue and expense records, employee/contractor information, licenses, and permits.

Service-Related Information: Service preferences, appointment scheduling details, communication preferences, prior tax history, and consultation notes.

Technical Information: IP address, browser type and version, device information, operating system, website usage patterns, referring website addresses, and search terms.

Demographic Information (non-identifiable): Age range, industry, or location to improve services.

HOW WE USE YOUR INFORMATION

We use your information to:

Provide bookkeeping, tax preparation, payroll, and advisory services.

Communicate with you about your account, deadlines, or regulatory updates.

Process payments, billing, and maintain client records.

Conduct internal analytics to improve services and website functionality.

Comply with legal and professional obligations.

Share newsletters, educational resources, and service updates (opt-out available).

INFORMATION SHARING AND DISCLOSURE

We do not sell or rent your personal information. We may share it only with:

Trusted third-party providers (e.g., tax software, cloud storage, payment processors).

Regulatory authorities (e.g., IRS, state agencies) when legally required.

Legal processes (court orders, government requests).

Business successors in the event of a merger or sale.

DATA SECURITY

We use administrative, physical, and technical safeguards including encryption, secure cloud storage, access controls, and staff confidentiality agreements to protect your data. While no system is 100% secure, we are committed to maintaining the strongest possible protection.

CLIENT PORTAL AND DOCUMENT MANAGEMENT

Our secure client portal allows you to upload and share documents, access tax records, communicate with our team, and receive notifications. All transmissions are encrypted using industry-standard protocols.

COOKIES AND TRACKING TECHNOLOGIES

Our website may use cookies to enhance your browsing experience, improve functionality, and analyze traffic. You can adjust cookie settings in your browser.

YOUR PRIVACY RIGHTS

Depending on your location, you may have rights to:

Access and request copies of your personal data.

Request corrections or updates.

Request deletion (subject to legal/contractual requirements).

Opt out of marketing communications.

Request data portability to another provider.

DATA RETENTION

We retain your personal information as long as needed to provide services, comply with law, or resolve disputes.

Tax records: at least 7 years (per IRS requirements).

Business records: per applicable state laws.

CHILDREN’S PRIVACY

Our services are not intended for anyone under 18. We do not knowingly collect information from minors.

CALIFORNIA PRIVACY RIGHTS

We comply with the California Consumer Privacy Act (CCPA). We do not sell your personal information.

INTERNATIONAL DATA TRANSFERS

If you are outside the United States, your data may be transferred to and processed in the U.S. By using our services, you consent to this transfer.

CHANGES TO THIS PRIVACY POLICY

We may update this Privacy Policy as needed. Updates will be posted on this page with a revised “Updated” date.

CONTACT INFORMATION

If you have questions or requests regarding this Privacy Policy, please contact us:

Clear Finances and Consulting, LLC DBA CFC Bookkeeping, LLC

📍 PO Box 142, Elmendorf, TX, 78112

📧 Sandy@cfcbk.om

📞 (210) 201-2125

For privacy-related requests, please include “Privacy Request” in your email subject line.